Do you want to know what it takes to put in place a series of webinars? In this article we introduce the machinery behind the HPC Best Practices Webinar Series.
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The HPC Best Practices (HPC-BP) Webinar Series is a vehicle for disseminating information related to scientific software and for addressing productivity challenges. The series aims delivers content ranging from software refactoring and testing, to potential impacts of advances in computer architectures, to software performance and more effective collaboration. Apart from the selection of topics and speakers in a timely manner, it is important to follow a (rather large) number of steps to lead a webinar to completion.
The Webinar Process (How to Produce a Webinar Series) repository describes the process we follow for the HPC-BP Series. While the series works in concert with DOE's Exascale Computing Project (ECP), as well as ALCF, NERSC, and OLCF (DOE computing facilities), the process can be (and has been) refined and adapted as needed, as well as applied to other scenarios. For example, over time we found it necessary to start interacting with speakers earlier, and adjust timelines accordingly.
As of July 2020, the process described in the repository has been successful in delivering 35+ webinars since June 2017, with an average of 73 participants per webinar.